Event Planning

Event Planning

There are many components to putting on a successful event; ranging from setting goals, forming committees, identifying partners and resources and creating an action plan. Explore the Beaver Tips below for important information and advice, or schedule a consultant with an event specialist or professional to learn about campus policies, regulations and resources available to support the success of your programming efforts. 

event planning

 

 

Check out our Reserving Space page for resources and information!

Check out our Marketing page for resources!

Check out our Food & Catering page for resources and information!

Creating accessible events guide

Any student organization wishing to distribute electronic tickets for events may request to do so through SOA's Ticketing system, University Tickets.

  • In order to access the form to apply for e-ticketing, your club must already have submitted an activity plan.
    • If the activity plan has been populated, under the LOGISTICS tab, you will click yes for an E-Ticketing Request for the form to pop up.
  • Submit an “E-Ticketing Request Form” at least 2 weeks before you'd like to begin distributing tickets.

Completing a Request

To complete the E-Ticketing Request Form , you need to have the following information: 

  • Event details, including:
    • Event name, description, start time, door open time, location
    • 200x200 image for the event to be shown on the website. The image MUST be in a .jpg or .gif format.
  • Ticket information:
    • Total Tickets
    • Ticket types (i.e. OSU Student, General Admission, VIP, Presale).
      • # tickets you wish to have available per category,
      • Cost
      • Per person limits
      • When ticket become available 
      • For SOA Grant Funded Activities:
        • at least 51% of the available tickets must be made exclusively available to OSU students and limited to only one per student. 
        • at least 80% of the total tickets must be made available to the general public.
        • free tickets will begin distribution no more than 1 week in advance of the event date.
        • tickets with a fee can begin distribution up to 3 weeks in advance of event date.

  1. Go to https://events.oregonstate.edu/
  2. Log into your ONID by pressing log in in the top right corner
  3. Scroll down a little and on the right column there will be a bright orange button saying "Submit an Event"
  4. Enter all necessary information 
  5. Make sure to add the Clubs tag to show on the Clubs & Orgs specific calendar and website
  6. Hit submit

  1. Go to https://events.oregonstate.edu/
  2. In the top right corner, click on “Log In” and use your ONID to log in
  3. Once you are logged in, click on your profile in the same top right corner
  4. Click on the event you wish to edit and make any changes necessary