Financial Info

Club funding is the policy and process of requesting funds from Clubs and Orgs. RSO funds are available for clubs who have an established index with OSU. Please contact us if you have any questions regarding funding. If you are requesting funding from another department, contact them to receive the necessary information.

club funding

SOA Grant Funding

Our office provides clubs and organizations with the opportunity to request funding on an as-needed basis. These funds can go towards program and activity expenses, organizational development, and more. Funds for events can be requested through the Activity Report. All other funding requests can be requested through the Department Funding form. Both forms are located on the club dashboard in Ideal-Logic.

Special Event Funding

Special Event Criteria

  • Must be open to all OSU students (recruitment activities and general meetings excluded).
  • Must occur between weeks 1-10 of the term (fall, winter, spring only)
  • A series of connected activities all occurring within a 2 week period shall be considered one event for funding purposes (i.e conference, awareness weeks, competitions, etc.)

RSO Working Alone    

Allocation Limits:
  • Up to $1500 (50 participants)
  • Up to $2500 (50+ participants)
Number of Events:
  • 2 fundable events per year

RSO In Collaboration

Allocation Limits    
  • Up to $3000 (2-3 RSO collaborators)
  • Up to $4000 (4+ RSO collaborators)
Number of Events    
  • *2 additional fundable events per year

*Whether alone or in collaboration. No more than 2 total special events will be funded in a given term. 

Deadlines to Submit Funding Requests

  • Fall Term Weeks 1-4: September 15, 2025
  • Fall Term Weeks 5-10: October 10, 2025
  • Winter Term Weeks 1-10: December 5, 2025
  • Spring Term Weeks 1-10: March 6, 2026

Requests of $1000 or less:

  • Submission at least 2 weeks (14 days) in advance of event
  • Completed budget at least 1 week (7 days) in advance of event

Requests of over $1000:

  • Submission at least 4 weeks (28 days) in advance of event
  • Completed budget at least 2 weeks (14 days) in advance of event

Org Development Funding

Org Development Criteria

  • Tabling and recruitment activities, meetings, or any event "closed" to the public
  • Any activity not funded as a special event
  • Must occur between weeks 1-10 of the term (fall, winter, spring only)

Org Development Events/Activities

Allocation Limits
  • Up to $2000 annually (Sept. 2024 through June 2025)
    • Up to $1000 (50 participants)
    • Up to $2000 (50+ participants)
Number of Events
  • Any number of events
    • Must be within weeks 1-10 of the given term (fall, winter, spring only)
    • Cumulative expenses using SOA grants may not exceed $1500
  • Recurring events/activities may be funded up to one term at a time
    • New requests must be submitted each term

Deadlines to Submit Funding Requests

Requests are accepted on a rolling basis between August 2025 and June, 2026 (or until department funds are exhausted)

Requests of $1000 or less:

  • Submission at least 2 weeks (14 days) in advance of event
  • Completed budget at least 1 week (7 days) in advance of event

Requests of over $1000:

  • Submission at least 4 weeks (28 days) in advance of event
  • Completed budget at least 2 weeks (14 days) in advance of event

Department Funding

Departments across campus are contacted by clubs in order to receive financial support for their programs or activities. Some departments will have expenses directly billed to their index, others will want to transfer the funds to the RSO Index. We recommend that you contact the dean or department head before initiating a request in Ideal-Logic. Funds for events can be requested through the Activity Report. All other funding requests can be requested through the Department Funding form. Both forms are located on the club Dashboard.

 

Money Management

How you manage your funds is often dependent on your funding source. For funds that student organizations directly raise through dues, fundraisers, etc, the OSU provides access to a student organization index through Ideal-Logic.  For all other funding sources, contact the budget authority to identify appropriate use and documentation of money expenditures. 

Currently, only fully confirmed treasurers have access to the CORE, the reporting system for budgeted and actual financial activity by index. Please review the CORE - Student Club Officer Access knowledgebase article prior

Spreadsheet Forms:

Gift Card Reporting

Cash Box Request Form

 

Canvas Training Modules:

2025-2026 RSO Officer Training